Purchase Requisition Approval
The BizAps SAP solution for automating and tracking purchase requisitions will enable you to significantly streamline the purchase requisition process. The solution utilises an e-mail based approvals process once a requisition is raised and provides you with a record of the approval/rejection chain for each purchase requisition.The solution is based on standard SAP R/3 purchase requisitions and approvers do not need to be SAP users.
When the approver receives an e-mail asking them to approve or reject a requision, they can follow the link contained in the e-mail to review the details. If they approve the requisition and there is no one else in the chain, the requisition is unblocked automatically in SAP R/3. From this point, the standard SAP process of assigning and processing the requisition can proceed as normal. If however, the request is declined, a reason must be outlined in the text box and this is sent back to the requisitioner by e-mail.
“During my time at Surrey County Council Bizaps provided us with a truly innovative solution, designed around complex spans of control, for approving requisitions. The system added value across the council and significantly improved our P2P process and visibility of spend to managers. Furthermore, the project management and technical implementation was second to none and we went live with minimal disruption and few complaints”
D Maxwell, Former Head of Shared Services, Surrey County Council
As well as monitoring for new requisitions, the solution also monitors those that are pending approval from an earlier e-mail request. When a time limit is exceeded the system will send a reminder e-mail to the approver. If no response is received, the system will elevate the issue to the next approval layer within the chain. The time periods and escalation chain are determined during the implementation as this will be different for every company.
Benefits of implementing this solution include:
- Manage & optimise requisition process
- Automatic instigation of approval process
- Configurable approval chain
- Inactivity escalation facility
- Declined requisitions allow feedback to initiator
- Reduces requisition to purchase order lead time
- Audit tracking
- Increased visibility of the requisitions process
- Ability to approve multiple requisition items at same time Improved internal communication
- Easy to use, e-mail based solution
Use this solution in conjunction with Purchase Requisition Entry to further automate the requisitioning process and form part of your complete SAP Requisition to Pay (R2P) process.
| Related News: Surrey County Council Approve Requisition |
